How To Sell More Sponsorship Packages For Your Event or Conference with Quoter

The world of selling sponsorship packages is overdue for a revolution. If you’re familiar on the sales side or as a sponsor, you know there’s a lot of back-and-forth to close the deal. 

Think about the last email chain you had on either side of this transaction: How many messages did it take to come to a finalized price? How many PDFs were emailed, uploaded, scanned, signed, and sent back? Who was looped in to coordinate payment? 

It’s too much. There’s an easier way, where you can send editable quotes to sponsor prospects and empower them to sign and pay on their terms—no more emailed back-and-forth. Your entire quote-to-cash process is contained in one shareable digital document. 

Enter Quoter: the faster, streamlined way to sell more sponsorship packages for your event or conference. 

Quoter for Events & Conferences

Quoter is a quoting software that allows you to create professional and customizable sponsorship package quotes for your event or conference. With its user-friendly dashboard and customer-centric features, Quoter is designed to streamline the sponsorship sales process, making selling more packages easier.

When it comes to organizing events and conferences, securing sponsorships is a crucial aspect that can significantly impact the success of your event. However, creating and negotiating sponsorship packages for potential sponsors can take time and effort in the sales process. This is where Quoter comes in.

With Quoter, you can build custom templates to bring order to the chaos of creating, sending, tracking, and closing sponsorships. Whether you are organizing a small business conference or a large-scale industry event, Quoter provides the tools to design sponsorship packages that align with your event’s theme, target audience, and objectives.

With Quoter’s user-friendly dashboard, anyone in your event or conference organization can be ramped up to build and send sponsorship packages. You can easily navigate the platform and create professional-looking sponsorship quotes in minutes, even with limited technical skills. With your tiers, pricing, and quotation information standardized in smart, reusable templates, your sales team can create comprehensive, accurate sponsorship package quotations in seconds.

But Quoter doesn’t stop at just creating visually appealing sponsorship quotes. It also offers powerful features that can help you maximize your sponsorship sales. With Quoter’s built-in analytics and reporting, you can monitor the performance of your sponsorship quotes in real-time. This valuable data lets you identify which packages attract the most interest and adjust your sales strategy accordingly.

Quoter seamlessly integrates with popular CRM platforms like Salesforce and HubSpot. This integration ensures that all your sponsorship leads and interactions are automatically synced with your CRM system, eliminating the need for manual data entry and reducing the risk of errors.

With Quoter, you can generate professional-looking proposals and contracts with just a few clicks. The platform lets you build customizable templates that you can easily modify to fit the specific requirements of each sponsor. Working from templates saves you time and effort, allowing you to focus on building relationships with potential sponsors.

Single-Select Feature

One of our newest features at Quoter is the single-select option. This feature allows sponsors to choose from various sponsorship packages with different levels of benefits and exposure. By offering a range of options, you can cater to different budget sizes and marketing objectives, making it more likely for sponsors to find a package that fits their needs.

Let’s dive deeper into the benefits of the Single-Select feature. When sponsors can select from multiple sponsorship packages, it opens up a world of possibilities. You can offer different exposure tiers and share them in an easy-to-understand display with Single Select Sections to improve your prospect’s experience, reduce errors, and speed up decision-making. 

For instance, one package might include prominent logo placement on event banners and promotional materials, while another might offer exclusive speaking opportunities during the event. All available options are viewable in a comprehensive quote format, with Single Select allowing the prospect to choose their budget and marketing objectives. 

The single-select feature is not only practical but visually appealing as well. Quoter’s user-friendly interface makes it easy for sponsors to navigate the various sponsorship options. The packages are presented in an organized and visually appealing manner, with clear descriptions. Empowering the prospect to make a selection and build a package quote based on their preferences puts them in control and makes it easier to convert. This enhances the overall user experience and makes it more likely for sponsors to engage with the available options.

With Single Select, prospects can easily compare the benefits and features of each package, allowing them to make an informed decision. The intuitive design of Single Select lets the prospect interact with the information and calculate a total sponsorship package cost on their own. 

Single-Select is not limited to just one event or industry. With Quoter, you can harness Single-Select for your quotes across a range of event types, from conferences and trade shows to charity fundraisers and sporting events. 

Collecting Payment

With integrated payment options from Quoter, you can ensure a seamless and convenient experience for sponsors. The payment process can sometimes be a hassle, so we’ve built a secure, real-time credit card processing system to allow your customers to quickly and securely place orders online.

With our secure payment gateway integrations, sponsors can easily make their payments online, eliminating the need for manual transactions or any potential delays from further human-led coordination. Managing the payment online saves time and effort and allows the sponsor to complete the sale on their terms, anytime. 

Every event and conference is unique, and so are their payment preferences. That’s why our payment system allows for multiple gateway integrations simultaneously. For example, give sponsors the option to pay by credit card, PayPal, or ConnectBooster. You can also assign payment gateways to specific currencies so payments can be funnelled into the appropriate merchant accounts based on the currency of the sponsorship packages being purchased.

By providing multiple payment methods, you not only cater to the diverse needs of your sponsors but also increase the chances of closing a sale. With Quoter, you can accommodate multiple preferences without any hassle. This flexibility sets you apart from your competitors and attracts a broader range of sponsors.

Whether you’re a small business or a large organization, Quoter’s payment collection features are designed to simplify the process, increase efficiency, and ultimately help you secure more sponsors. Don’t let the payment process bottleneck your sponsorship quote-to-cash process. 

Line Item Add-Ons

Add-ons and value-adds help maximize exhibitor value, but they can also be challenging to keep track of as you negotiate a sponsorship package. 

One of the unique features of Quoter is the ability to include line item add-ons in your sponsorship quotes. Line item add-ons allow sponsors to customize their sponsorship packages by adding additional items tailored to their needs.

Imagine you are organizing a sports event with different sponsorship packages available. With line item add-ons, sponsors have the flexibility to choose from a variety of options to enhance their sponsorship experience. For example, they can add a VIP hospitality package that includes access to exclusive lounges and premium seating. Optional add-ons give sponsors a menu of selections and the control to generate bottom-line calculations, edit their selections, and finalize their customized package. 

By offering line item add-ons, you increase the value of your sponsorship plans and allow sponsors to stand out and differentiate themselves from other sponsors. This customization option can be a powerful selling point and help attract sponsors seeking unique opportunities to promote their brand or products.

With smart templates from Quoter, you can create as many add-ons for your sponsorship quotes as needed. Some ideas include: 

1. Branded Merchandise: Offering sponsors the opportunity to provide branded merchandise such as t-shirts, tote bags, or other promotional items that attendees can take home.
2. Exclusive Networking Events: Inviting sponsors to attend private networking events, dinners, or meet-and-greets with key speakers or participants.
3. Custom Workshops or Sessions: Allowing sponsors to host workshops, presentations, or breakout sessions aligned with the event’s theme.
4. Logo Placement: Providing sponsors with additional logo placement on event materials like banners, lanyards, or signage at strategic locations.
5. Social Media Spotlights: Featuring sponsors on event’s social media platforms with dedicated posts, stories, or mentions.
6. VIP Access or Lounges: Offering sponsors exclusive access to VIP lounges, seating areas, or reserved spots for optimal event viewing.
7. Product Demonstrations: Allowing sponsors to set up product demos or showcases to engage attendees and showcase their offerings.
8. Sponsored Content or Sessions: Incorporating sponsored content within event sessions, such as keynote speeches or panel discussions.
9. Digital Advertisements: Providing sponsors with ad space on the event’s website, mobile app, or email communications.
10. Branding on Transportation: Partnering with sponsors to brand transportation options like shuttles, buses, or ride-sharing services.
11. Interactive Experiences: Creating interactive booths or experiences where attendees can engage with sponsor products or services.
12. Gifting Opportunities: Offering sponsors the chance to provide event attendees with exclusive discounts, samples, or access to special offers.
13. Data Insights and Analytics: Sharing event data and analytics with sponsors to provide insights into attendee engagement and interaction.
14. Hosted VIP Tables: Offering sponsors the chance to host VIP tables at events like galas or award ceremonies.
15. After-Event Content: Giving sponsors access to recorded sessions, event highlights, or post-event content to share with their audience.
16. Inclusion in Press Releases: Featuring sponsors in official press releases and event media coverage.
17. Customized Packages: Tailoring add-ons based on individual sponsor goals and needs, ensuring a personalized experience.

Line-item add-ons allow sponsors to customize their sponsorship packages to align with their marketing objectives and enhance their overall experience of engaging with your event or conference organization. By providing unique benefits and branding opportunities, you can attract sponsors looking for innovative ways to promote their brand and stand out. 

Request a Quoter demo to line item add-ons in action! 

Price Management

Quoter makes it easy to manage and modify the prices of your sponsorship plans. With a few clicks, you can update the costs of your packages to reflect changes in market demand, event size, or other factors.

This flexibility in price management allows you to adapt your sponsorship offerings to different sponsors and market conditions, ensuring that your pricing aligns with the value you provide. Now, you can attract price-conscious sponsors and optimize your revenue potential.

Selling more sponsorship plans for your event or conference is within your reach. Using Quoter’s features, you can create attractive and customizable plans, simplify the payment process, offer line item add-ons, and manage prices effectively. With Quoter, you have everything you need to secure first-version approval on sponsorship packages.

Reducing common bottlenecks in the quote-to-cash cycle makes it easier for sponsors to decide their package selection and complete the sale on their terms. Sponsorship sales were due for a revolution, and the solution is here. 

Sell more sponsorships. Book a Quoter demo today.